#Accessibility in word 2016 how to#
#Accessibility in word 2016 pdf#
#Accessibility in word 2016 full#

Don’t use color as the only way to convey meaning.

Ensure that font size is sufficient, around 12 points.

Select specific issues to see Additional Information at the bottom of the task pane.

The checker presents accessibility errors, warnings, and tips for making repairs.

Select File > Info > Check for Issues > Check Accessibility.

#Accessibility in word 2016 how to#

The goal of this tutorial is to explain how to use the accessibility features in the latest Microsoft Office 365 application which is the desktop version of the Microsoft Word 2016 program. Microsoft Word has a number of tools that you can use to make documents more accessible. Word includes an accessibility resource that identifies accessibility issues. Microsoft Word Accessibility Introduction. Options in the Design tab may be used to change appearance but will not provide the necessary accessibility information. Video: Find and fix accessibility issues in Word 2016, from Microsoft. In addition to the videos, you can find more information in the resources linked below: Make your Word documents accessible, from Microsoft. Screen reader users will be able to skim the page by jumping. Screen reader users will be able to hear which blocks of text are headings and what level each heading occupies in the hierarchy of the page. Why Headings Matter Benefits to Students with Disabilities. Don’t just make text big, bold, or underlined. To add table headers to the first row, select Table Tools > Layout on the ribbon, then choose the Repeat Header Rows option in the Data section. You can learn more about accessibility in Word by watching all of Chapter 2: Creating Accessible Word Documents on . Create headings using Word’s styles labeled Heading 1, Heading 2, etc.Select the Insert tab on the ribbon, then select Table > Insert Table.Change the text in the Text to Display field to a more meaningful description.Īccessible tables need a clear table structure and table headers to help guide a screen reader user.Select a hyperlink, right click, and select Hyperlink or hit Ctrl + k.These may not make sense to screen reader users, so make sure the link text is unique.

#Accessibility in word 2016 full#

Word automatically creates a hyperlink when a user pastes a full URL onto a page.

SChoose the Numbered List or Bulleted List option from the Paragraph group.

Use true numbered and bulleted lists to emphasize a point or a sequence of steps.

Select Columns in the Page Setup group.

Enter appropriate Alt text only in the Description field (not the Title field).Īlways use true columns.

Select the Layout & Properties icon and choose Alt Text.

Right-click on the image and select Format Picture.

Alt text is read by a screen reader in a Word file and should remain intact when exporting to HTML or PDF. Images can be given appropriate alternative text in Word.

Headings 1, 2, or 3 can also be assigned using Ctrl + Alt + 1, 2, or 3, respectively.

Open the Home tab, and choose the appropriate heading in the Styles panel.

Start a new line to create a heading, or select text to change to a heading.

This allows screen readers to navigate a document and improves accessibility for everyone. Heading StylesĬreate a uniform heading structure through use of styles in Word.

#Accessibility in word 2016 pdf#

This resource is designed to be printed as a one page PDF file.